The purpose of the organization shall be to promote or support any program which, in the judgement of the membership, enhances the welfare and/or education of children, especially any program or activities which strengthen home and school or the ties between the two, with particular emphasis on Henry Elementary School and the children who attend it and the homes represented by them. Also, to do any and all things necessary to promote in anyway the best interests of Henry Elementary School and its students.
Amended Winter 2016, Approved March 8, 2016
The full name of the organization shall be The Henry Elementary School Parent - Teacher Organization and may also do business as Henry Elementary P.T.O.
The purpose of the organization shall be to promote or support any program which, in the judgement of the membership, enhances the welfare and/or education of children, especially any program or activities which strengthen home and school or the ties between the two, with particular emphasis on Henry Elementary School and the children who attend it and the homes represented by them. Also, to do any and all things necessary to promote in anyway the best interests of Henry Elementary School and its students.
The following are basic policies of this Organization:
The Organizationi shall be noncommercial, nonsectarian, and nonpartisan.
The name of the Organization or the name of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the objects of the organization.
The organization shall not - directly or indirectly - participate or intervene in any way (including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legistlation by propaganda or otherwise.
The organization shall work with the school to provide quality education for all children and youth, and shall seek to participate in the decision-making process establishing school policy recognizing that the legal responsibility to make decisions has been delegated by the people to the board of education.
The organization may cooperate with other organizations and agencies concerned with child welfare, but persons representing the organization in such matters shall make no commitments that bind. the organization.
The officers shall consist of a President, a Vice-President, a Secretary, a Treasurer, a Projects Chairperson, and a Programs Chairperson. The duties are described in Roberts Rules of Order. In brief the duties are:
President - The duty is to preside over the called meetings and keep them in an orderly fashion. Also to state and put to note any questions which are regularly moved on or arise in the course of the meetings and to announce the note.
Vice-President - The Duty is to preside over the meetings in absence of the President and share in any other duties such as heading committees or supervising a department.
Secretary - The duties are to keep the minutes of the meetings, read minutes from the previous meetings, record the member or members who introduce motions, the result of the vote, to take charge of any important documents belonging to the organization.
Treasurer - The duties are to receive and bank all moniesdue to the organization, to keep bookkeeping records of such funds, to pay whenever possible by checks the bills which are due by the organization, to report to the organization of such transactions.
Projects Chairperson - The duties are to organize events and appoint committees pertaining to fundraising projects.
Program Chairperson - To enlist speakers for educational programs and schedule class participation during organization meetings.
The executive Committee shall consist of these officers and at least one faculty member, unless there is already one as an officer, and the Principal. The Executive Committee shall meet before the regular meeting. Terms of the officers, chairpersons, and committees shall run for a year.
The Executive Committee shall have the authority to spend up to $100.00 without the approval of the body for small items.
Membership shall consist of any persons who pays the agreed upon membership fee and who will undertake the purposes of the organization with particular emphasis on Henry Elementary School faculty and staff and the parents or guardians of the students.
The membership may note at regular meetings to assess dues and/or affiliate with any other organizations whose purposes are consistent with our own. The Executive Committee shall assess, as they deem appropriate, dues to the membership, with concurrent of two-thirds of the members present at the first annual eeting of the membership after the adoption of the by-laws and a like note of the membership thereafter at each and every meeting.
There shall be not less than four regular meetings annually. Notice of such meetings shall be given to faculty and patrons of the school within reasonable time prior to the called meeting.
At the next to last meeting of the year, there will be nominations and voting for new officers, chairpersons, and committees for the upcoming school year.
Elections will be a regular order of business and shall be handled as prescribed in Roberts Rules of Order.
Standard business methods shall prevail in handling of funds and shall be in form prescribed by the Executive Committee, such form to be made known to the membership at the first regular meeting annually.
These by-laws shall take effect upon approval of two-thirds of the membership present at a regular meeting, and thereafter be changed, altered, or abolished by two-thirds of the membership present at any regular meeting.
The funds of this organization shall be deposited in a local bank as the Executive Board shall designate, and disbursed as follows: All checks shall be signed by the Treasurer and countersigned by either the President or Vice-President.
A resolution to this effect shall be executed and forwarded to the bank to be maintained in its records in June of each year following the election of officers.
The fiscal year of this organization shall begin July 1 and end June 30.
Roberts Rules of Order Newly Revised shall govern the organization in all cases in which they are applicable and in which they are not in conflict with these by-laws.
The by-laws may be amended at any regular meeting of this organization by a two-thirds vote of the members present and voting, provided that notice of the proposed amendment shall have been given at the previous meeting.
It shall be the responsibility of an Auditing Committee to audit all financial records of the organization.
An Auditor's report shall be given at the first meeting of the new fiscal year.